Associate Project Manager

The Associate Project Manager is responsible for supporting the Project Manager in the planning, coordination, implementation, monitoring, and control of the Washington Hospital construction project.

The position holder will work closely with the Project Manager, architects, engineers, consultants, contractors, subcontractors, suppliers, and other project stakeholders to ensure that project activities are implemented effectively and in accordance with the approved project scope, design, schedule, budget, quality standards, safety requirements, contractual obligations, and applicable laws and regulations.

The Associate Project Manager will provide technical and managerial support throughout the project lifecycle, including design development, procurement, construction, testing and commissioning, completion, and handover.

b. Statement of Duties to be Performed

The Associate Project Manager shall:

• Support the Project Manager in the overall planning, coordination, monitoring, and control of the Washington Hospital construction project.
• Assist in developing, reviewing, updating, and monitoring project implementation plans, work programs, schedules, milestones, and deliverables.
• Coordinate project activities among the client, Project Manager, consultants, architects, engineers, contractors, subcontractors, suppliers, and other stakeholders.
• Monitor construction progress against approved project schedules and identify delays, risks, constraints, and potential impacts on project completion.
• Assist in preparing and reviewing project schedules using appropriate project management and scheduling tools, including MS Project or Primavera P6.
• Monitor the progress of design development, technical submissions, shop drawings, material submittals, method statements, requests for information, and other project documentation.
• Support effective coordination between architectural, structural, mechanical, electrical, plumbing, medical, fire protection, ICT, and other specialist works associated with hospital construction.
• Assist in reviewing construction drawings, specifications, design changes, technical submissions, and other project documents to identify coordination issues and potential impacts on cost, quality, schedule, and constructability.
• Monitor contractors' performance against approved contracts, work programs, specifications, quality requirements, and project milestones.
• Support the Project Manager in contract administration, including monitoring contractual obligations, notices, claims, variations, extensions of time, and other contractual matters.
• Assist in reviewing and monitoring project costs, payment applications, variations, change orders, and other financial matters in coordination with the Project Manager and relevant professionals.
• Monitor the implementation of approved project budgets and identify potential cost overruns or financial risks.
• Assist in reviewing contractors' interim payment applications and supporting documentation before submission for approval.
• Coordinate with consultants and contractors to ensure that construction works are implemented in accordance with approved drawings, specifications, applicable standards, and contractual requirements.
• Participate in regular site inspections, coordination meetings, progress meetings, technical meetings, and other project meetings.
• Prepare, review, and follow up on meeting minutes, action plans, project correspondence, progress reports, and other project documentation.
• Monitor the implementation of quality assurance and quality control requirements and coordinate with relevant project personnel to address non-conformities and quality issues.
• Monitor project health and safety requirements and support the implementation of appropriate occupational health and safety measures on the construction site.
• Identify project risks and assist in developing and implementing risk mitigation and corrective action plans.
• Monitor the procurement and timely delivery of materials, equipment, and other resources required for project implementation.
• Coordinate with suppliers and subcontractors, where required, to support timely procurement, delivery, installation, testing, and commissioning of project components.
• Assist in monitoring testing, commissioning, inspection, snagging, rectification, completion, and handover activities.
• Maintain effective project records, including drawings, schedules, reports, correspondence, approvals, technical submissions, contracts, variation records, and other relevant documentation.
• Assist in preparing periodic project progress reports for management, highlighting progress, achievements, delays, risks, issues, required decisions, and recommended corrective actions.
• Review project performance against key performance indicators, approved scope, cost, schedule, quality, and other project objectives.
• Assist the Project Manager in resolving technical, contractual, construction, coordination, and stakeholder issues that may affect project performance.
• Establish and maintain effective professional working relationships with internal and external project stakeholders.
• Ensure that all assigned responsibilities are performed in accordance with Washington Health Care PLC policies, procedures, applicable Ethiopian laws and regulations, and approved project requirements.
• Maintain confidentiality of project, contractual, financial, technical, and organizational information.
• Perform other duties as assigned by Washington Health Care PLC.

Education

• Bachelor's Degree in Civil Engineering, Construction Management, Engineering, Architecture, or a closely related discipline from a recognized institution.
• A Master's Degree in Project Management, Construction Management, Engineering, or a related field is an advantage.
• Professional certification or membership in a recognized engineering, construction, or project management professional body is an advantage.

d. Prior Work Experience

• Minimum 7–8 years of relevant professional experience in construction and/or project management.
• Demonstrated experience in the implementation and management of medium- to large-scale construction projects.
• Practical experience supporting or managing projects from design development through construction, commissioning, and handover.
• Demonstrated experience in construction coordination, project scheduling, cost control, contract administration, quality management, and stakeholder coordination.
• Experience in hospital or healthcare facility construction is highly desirable and will be a major advantage.
• Experience in large-scale commercial, institutional, healthcare, hospital, hotel, or mixed-use construction projects is preferred.

e. Job Knowledge

The position holder should have sound knowledge of:

• Construction project management principles, practices, procedures, and methodologies.
• Hospital and institutional building construction processes and requirements.
• Project planning, scheduling, monitoring, and reporting.
• Construction methods, materials, sequencing, and site coordination.
• Architectural, structural, mechanical, electrical, plumbing, fire protection, ICT, and other building services coordination.
• Design development and construction drawing review processes.
• Construction contracts, contract administration, variations, claims, and extensions of time.
• Project cost monitoring, budgeting, payment certification processes, and change management.
• Quality assurance and quality control requirements in construction.
• Occupational health and safety principles and construction site safety requirements.
• Risk identification, assessment, mitigation, and project issue management.
• Procurement, material submittals, technical approvals, and construction resource planning.
• Testing, commissioning, snagging, completion, and project handover procedures.
• Applicable Ethiopian construction laws, regulations, standards, codes, and professional practices.
• Project documentation, reporting, record keeping, and stakeholder communication procedures.

f. Skills and Abilities

The position holder must demonstrate the ability to:

• Plan, organize, coordinate, and monitor multiple project activities simultaneously.
• Analyze project schedules, identify delays, and recommend appropriate corrective actions.
• Read and interpret architectural, structural, MEP, and other technical drawings and specifications.
• Coordinate effectively with engineers, architects, consultants, contractors, subcontractors, suppliers, and government or regulatory stakeholders.
• Identify project risks, technical issues, coordination problems, and potential impacts on cost, quality, and schedule.
• Prepare clear and professional project reports, correspondence, meeting minutes, presentations, and other project documentation.
• Review technical and commercial submissions and provide appropriate recommendations to the Project Manager.
• Communicate effectively, both verbally and in writing.
• Negotiate and resolve project coordination issues professionally.
• Work effectively under pressure and meet project deadlines.
• Demonstrate strong leadership, teamwork, problem-solving, decision-making, and organizational skills.
• Maintain accurate project records and ensure timely follow-up of outstanding actions.
• Use Microsoft Office applications, particularly Microsoft Excel, Word, and PowerPoint.
• Use project scheduling and management software such as Primavera P6 and/or Microsoft Project.
• Use AutoCAD for reviewing and interpreting project drawings.
• Demonstrate strong attention to detail and commitment to quality, safety, and professional standards.